Researching real estate documents
To research or view recorded real estate documents, you must come in-person to the Clerk-Recorder's Office.
Information needed to conduct a search
- Name
- Address
- Assessor's Parcel Number (APN)
- Document number (Doc. #)
- Book and Page Number (maps or document recorded prior 1994)
This will allow you to:
- View the image of the documents
- Search old records on Digital Reel
Research time will vary.
- The average time per customer is 15-45 minutes depending on the types of request.
See additional information on researching official documents
See information on how to purchase copies
Please note:
- The Clerk-Recorder's Office does not provide search service.
- If you require a title search, please contact title company for title search services.
Researching official documents
We now offer a call back service to assist with research:
For simple questions, you may sign-up for an appointment for one of our staff to call you back. This may be appropriate for simple questions on recorded single title documents such as:
- Deeds (if you do not have the document number for the most recent deed recorded, please visit the Assessor's web site).
- Liens
- Liens Releases
- Deed of Trust
- Reconveyances (mortgage loan payoff)
- Maps (tract, parcel, record of survey)
- Declaration of Homestead
- Abstract of Judgement
Note: to prepare for your call, please have the following information available:
- Name of person on the document
- Date document was recorded
- APN
- Property address
- For Liens and releases, we would want to know the dollar amount
For additional question, email us at [email protected].
Contact Information
Business Division, Santa Clara County Clerk-Recorder's Office
Sunday:
Closed
Monday:
8:00 am - 4:30 pm
Tuesday:
8:00 am - 4:30 pm
Wednesday:
8:00 am - 4:30 pm
Thursday:
8:00 am - 4:30 pm
Friday:
8:00 am - 4:30 pm
Saturday:
Closed
Sunday:
Closed
Monday:
8:00 am - 5:00 pm
Tuesday:
8:00 am - 5:00 pm
Wednesday:
8:00 am - 5:00 pm
Thursday:
8:00 am - 5:00 pm
Friday:
8:00 am - 5:00 pm
Saturday:
Closed