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Office of the County Clerk-Recorder
Office of the County Clerk-Recorder

Order a death certificate by mail

You can send someone who is not an authorized party to purchase your Authorized death certificate—first complete the mail-in application form, have it notarized, and add the name of the person picking up the certificate to the form under “Name of Person Receiving Copies.”

Cost

Check or money order$24.00

Time

3–4 weeks to process (may vary due to volume of requests). 

To do

  1. Download and fill out an order form below. If you are unable to download the form, please call (408) 299-5688 and we will mail or fax you a form.

    Download an order form here

  2. Get the form notarized. Only Certified Authorized death certificates purchased by mail or online require a notarized form.
  3. Prepare a return envelope (not required):
    • Regular mail: self-addressed, stamped standard-letter envelope
    • Expedited mail: pre-addressed, pre-paid Airbill for Express Mail, FedEx, or UPS

  4. Mail the form, payment, and return envelope to the Clerk-Recorder's Office.

    Santa Clara Clerk-Recorder's Office​
    110 West Tasman Drive, First Floor
    San Jose, CA  95134